SMS Communications Policy

Organization: Bobover Yeshiva Bnei Zion
Effective Date: May 2025
Contact: Info@bybz.org

1. Purpose of SMS Communications

Bobover Yeshiva Bnei Zion uses SMS/text messaging solely for internal operational communications with authorized employees and staff members. SMS messages are used to notify employees about time-sensitive operational events, equipment failures, emergency alerts, and related workplace notifications.

This SMS program is intended only for internal employee communications and is not used for marketing, advertising, promotional, fundraising, or solicitation purposes.

2. Types of Messages Employees May Receive

SMS communications may include:

Equipment failure notifications
Emergency operational alerts
Building systems notifications
Maintenance and facilities alerts
HVAC, electrical, generator, elevator, security, or other critical system alerts
Transportation or scheduling updates related to internal operations
Other internal operational event notifications

3. Internal and Operational Use Only

Our SMS program is strictly for operational and internal business use only. Messages are sent only to authorized employees or staff members who need to receive workplace operational notifications.

We do not send marketing, advertising, promotional, fundraising, or solicitation text messages through this SMS program.

4. SMS Consent and Opt-In

Employees opt in through internal authorization procedures, employee onboarding documentation, or other staff forms that contain explicit SMS consent language. Consent is documented and retained for compliance purposes.

Sample Employee Opt-In Disclosure:

☐ I consent to receive operational and emergency SMS text messages from Bobover Yeshiva Bnei Zion related to internal workplace notifications, equipment failures, maintenance alerts, emergency operational events, building systems alerts, and other employment-related operational communications. Message frequency varies. Message and data rates may apply. Reply STOP to opt out or HELP for assistance. Consent is not a condition of employment. SMS consent is not shared with third parties or affiliates for marketing purposes.

5. No Marketing Texts

Bobover Yeshiva Bnei Zion does not use this SMS program to send marketing, promotional, advertising, fundraising, or solicitation messages. The program is limited to internal employee operational alerts and event notifications.

6. Data Sharing and Privacy

SMS consent is not shared with third parties or affiliates for marketing purposes.

Mobile numbers and SMS opt-in information are not sold, rented, traded, or shared for marketing or promotional purposes.

SMS consent data and mobile phone numbers are used solely to provide authorized internal operational communications to employees and staff.

Information may be shared only with service providers necessary to operate the SMS messaging platform, such as SMS delivery or technology providers, and only as needed to provide the service.

7. Opt-Out Instructions

Employees may opt out of SMS communications at any time by replying STOP to any message. After opting out, the employee will no longer receive SMS messages from this program unless they re-enroll or provide renewed consent.

Employees may also request removal by contacting Bobover Yeshiva Bnei Zion at Info@bybz.org or (718) 686-5500.

8. Help Instructions

Employees may reply HELP to any message for assistance. Employees may also contact Bobover Yeshiva Bnei Zion at Info@bybz.org or (718) 686-5500 for support.

9. Message Frequency and Rates

Message frequency varies depending on operational needs, equipment conditions, and time-sensitive internal events. Message and data rates may apply.

10. Data Security

Access to SMS systems and recipient information is restricted to authorized personnel. We use reasonable administrative, technical, and physical safeguards to protect SMS contact information and consent records.

11. Record Retention

We may retain SMS opt-in records, opt-out records, message records, and related communication preferences for compliance, audit, legal, and operational purposes.

12. Example Initial Confirmation Message

BYBZ Operations Alerts: You are subscribed to receive operational and emergency employee text alerts. Msg frequency varies. Msg & data rates may apply. Reply STOP to opt out. Reply HELP for help.

13. Campaign Description for SMS Registration

Internal operational SMS alerts sent to employees and authorized staff regarding equipment failures, maintenance issues, emergency operational notifications, building systems alerts, HVAC alerts, electrical alerts, generator alerts, elevator alerts, transportation issues, and other time-sensitive workplace operational communications. Recipients opt in directly as part of employment onboarding or internal staff authorization procedures. No marketing or promotional messages are sent.